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STATE
ARCHIVES
|
State
Records
Authority of NSW |
PRO
Vic |
Northern
Territory
Archives Service |
Archives
Office
of Tasmania |
State
Records
Office of WA |
State
Records
of South Australia |
Queensland
State Archives |
| 30/06/2001 |
30/06/2001 |
30/06/2001 |
30/06/2001 |
30/06/2001 |
30/06/2001 |
30/06/2001 |
| Holdings |
| 1a |
At
the start of year - Archives (metres) |
45,396 |
58,262 |
3,326 |
15698* |
9,831 |
40,000 |
34,068.55 |
| 1b |
At
the start of year - Total (items) |
N/A |
11,872,000 |
N/A |
2,480,284 |
1,553,298 |
6,322,222 |
596,199 |
| 2a |
Accessions
during year - Archives (metres) |
859 |
269 |
548 |
304 |
404 |
916 |
536.77 |
| 2b |
Accessions
during year - Total (items) |
N/A |
54,607 |
N/A |
48,032 |
63,832 |
N/A |
105,808 |
| 3a |
Disposal
during the reporting period (metres) |
6 |
NIL |
0 |
NIL |
0 |
0 |
49.3 |
| 3b |
Disposal
during the reporting period- Total (items) |
N/A |
NIL |
N/A |
NIL |
0 |
N/A |
77 |
| 4a |
At
end of year - Archives (metres) |
**49655 |
57,739 |
3,874 |
16,002 |
10.235 |
44,969 |
3455.02 |
| 4b |
At
end of year - Total (items) |
#7,845,490 |
11,721,000 |
N/A |
2,528,316 |
1,617,130 |
7,110,000 |
701,930 |
| Arrangement
and Description |
| Number
of accessions or consignments processed and / or documented; |
| 5a |
At
the start of the reporting period |
N/A |
N/A |
3,048 |
N/A |
6,475 |
80% |
16,133 |
| 5b |
At
the end of the reporting period |
N/A |
N/A |
3,114 |
15,542 |
6,715 |
85% |
17,123 |
| Number
of items listed; |
| 6a |
At
the start of the reporting period |
##21,579 |
N/A |
N/A |
365,392* |
2,523 |
93% |
329,010 |
| 6b |
At
the end of the reporting period |
##30,847 |
N/A |
N/A |
N/A |
2,643 |
98% |
407,388 |
| Number
of series registered / described; |
| 7a |
At
the start of the reporting period |
##110 |
12,493 |
2,317 |
N/A |
N/A |
N/A |
17,905 |
| 7b |
At
the end of the reporting period |
##264 |
12,795 |
2,347 |
*** |
N/A |
N/A |
18,493 |
| Number
of context entities registered / described; |
| 8a |
At
the start of the reporting period |
##2,418 |
4,790 |
N/A |
N/A |
1,047 |
N/A |
1,790 |
| 8b |
At
the end of the reporting period |
##2,608 |
4,978 |
N/A |
*** |
1.087 |
N/A |
2,144 |
| Proportion
of archival records included in finding aids accessible to researchers
(%) |
| 9a |
At
the start of the reporting period |
99% |
87% |
97% |
95% |
97% |
N/A |
86.09% |
| 9b |
At
the end of the reporting period |
99% |
N/A |
95% |
95% |
97% |
N/A |
87.91% |
| Reference
services / Use of Holdings |
| 10a |
Visits
to search room during year |
4,117 |
22,633 |
676 |
10,900 |
5,536 |
4,291 |
9,433 |
| 10b |
Items
made available in search room |
24,335 |
60,571 |
10,321 |
29,500 |
9,788 |
15,468 |
31,179 |
| 11a |
Enquires
recorded (except records creators/owners) |
10,803 |
47,042 |
119 |
*4,500 |
12,720 |
6,690 |
3,953 |
| 11b
|
Number
of archival records loaned to creators / owners other than in reading
room or search room; |
2392** |
10,248 |
545 |
2,680 |
6,739 |
N/A |
3,207 |
| Web
Access |
| 12a |
Web
Access (Yes/No ) |
YES |
YES |
YES |
YES |
NO |
YES |
YES |
| 12b |
Number
of 'Hits' during reporting period |
473,704 |
627,600 |
N/A |
850,000 |
N/A |
165,946 |
9,852 |
| 12c |
Number
of unique visits during reporting period |
N/A |
218,600 |
N/A |
164,000 |
N/A |
11,122 |
25,956 |
| Information
availability on web site |
| 13a |
Creators
/ owners (Yes/No) |
YES |
YES |
YES |
NO |
N/A |
YES |
YES |
| 13b |
Series
(Yes/No) |
YES |
YES |
YES |
NO |
N/A |
YES |
YES |
| 14a |
Items
made available in search room (Yes/No) |
YES |
YES |
NO |
YES |
N/A |
YES |
YES |
| 14b |
Digital
copies (Yes/No) |
YES |
NO |
NO |
YES |
N/A |
NO |
NO |
| Use
of Holdings Percentage |
| 15a |
Business
Users |
N/A |
15% |
5% |
N/A |
30% |
N/A |
8.42% |
| 15b |
Research
Users |
N/A |
85% |
95% |
N/A |
70% |
N/A |
91.58% |
| Repository
buildings |
| 16a |
Total
storage area - start of year (m2) |
19,370 |
10,000 |
1,121 |
2,000 |
1,785 |
6,778## |
6,260 |
| 16b |
Total
storage area - end of year (m2) |
*17,550 |
9,444 |
1,121 |
2,000 |
1,785 |
6,778## |
6,260 |
| 17a |
Shelving
capacity - start of year (metres) |
#152,000 |
84,179 |
5,755 |
18,651* |
13,325 |
92,000## |
487,148 |
| 17b |
Shelving
capacity - end of year (metres) |
#143,600 |
85,391 |
5,755 |
18,651 |
13,325 |
92,000## |
48,158 |
| Staff |
| 18a |
FTE
positions filled - start of year |
105 |
55 |
13 |
25 |
16.2 |
33 |
34 |
| 18b |
FTE
positions filled - end of year |
100.6 |
57 |
13 |
25 |
16.5 |
35.8 |
34 |
| Budget
and Expenditure |
| Expenditure |
| 19a |
Total
expenditure during year ($A) |
$9,588,000 |
$8,700,000 |
$2,876,875 |
$1,405,000 |
$,11,500 |
$4,742,000 |
$4,921,661 |
| 19b |
Does
expenditure include accommodation (Yes/No) |
YES |
YES |
NO |
YES |
N/A |
YES |
|
| Income |
| 20a |
Recurrent
/ Operating (Yes/No) |
YES |
YES |
YES |
YES |
YES |
YES |
YES |
| 20b |
Proportion
of funding (%) |
32.50% |
97.80% |
100% |
98.50% |
100% |
N/A |
93.30% |
| 21a |
Capital
/ Building and equipment (Yes/No) |
YES |
YES |
NO |
YES |
NO |
N/A |
YES |
| 21b |
Proportion
of funding (%) |
21.70% |
0.50% |
0% |
1.50% |
0% |
YES |
2.70% |
| 22a |
Earnings
(Yes/No) |
YES |
YES |
NO |
NO |
NO |
N/A |
YES |
| 22b |
Proportion
of funding (%) |
45.80% |
1.70% |
0% |
0% |
0% |
N/A |
4% |
| 23a |
Sponsorships
(Yes/No) |
NO |
NO |
NO |
NO |
NO |
N/A |
NO |
| 23b |
Proportion
of funding (%) |
0% |
0% |
0% |
0% |
0% |
N/A |
0% |
| 24a |
Grants
(Yes/No) |
NO |
NO |
NO |
NO |
NO |
N/A |
NO |
| 24b |
Proportion
in funding (%) |
0% |
0% |
0% |
0% |
0% |
N/A |
0% |
| Notes;
* As reported in 2001 |
|
|
| **
Includes for the first time State archives under State Records' control
in regional repositories, and a recalculation of the collection after
three years of relocation/re/shelving |
|
| #
Based on 158 items per metre, excludes separately numbered items (maps,
plans and documents) |
|
|
| ##
Includes both sites |
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