Australian Archival Statistics 1996

Compiled by Queensland State Archives for the Statistics Subcommittee of the Australian Council of Archives Inc.

Statistics Subcommittee

Lee McGregor (Convenor)
Queensland State Archives
Ron Terry
Australian Archives
Mark Stevens
Sydney City Council
Peter Crush
City of Adelaide

©Australian Council of Archives 1996

Annual Statistics for 1996

The survey forms were sent out in early February. Of the 62 forms despatched, 45 were completed and returned.

Abbreviations

ns = not supplied

na = not available

Notes

Some organisations indicated that they could provide approximate figures only. In some cases the information supplied was insufficient or not in a form which could be readily compared. Others were not able to complete all fields but supplied what data they could.

1996 – NATIONAL ARCHIVES
Australian Archives

30/6/96

NZ National Archives

30/6/96

Holdings
1a At start of year – Archives (metres) 197,363 ns
1b At Start of year – Total (metres) 487,522 ns
2a Accessions during year – Archives (metres) 12,837 3,458
2b Accessions during year – Total (metres) 22,829 3,458
3a Number of accessions – Archives 2,956 ns
3b Number of accessions – Total 5,120 ns
4a Volume of disposal – Archives (metres) ns ns
4b Volume of disposal – Total (metres) 29,653 ns
5a At end of year – Archives (metres) 217,278 66,624
5b At end of year – Total (metres) 478,478 66,624
Arrangement & description
Percentage of holdings available in public finding-aids
6a At start of year 98% ns
6b At end of year 98% ns
7a Number of accessions processed during the year 5,120 ns
Reference services
8a Visits to search room during year 14,120 18,137
9a Items made available in search room 62,167 54,947
10a Enquiries recorded (except records creators/owners) 41,621 4,647
11a Items loaned to creators/owners 126,051 4,485
Repository Buildings
12a Total storage area – start of year 74,999m2 ns
12b Total storage area – end of year 74,999m2 ns
13a Shelving capacity – start of year (metres) 622,411 ns
13b Shelving capacity – end of year (metres) 654,839 ns
Personnel
14a FTE positions filled – start of year 371 76.75
14b FTE positions filled – end of year 376 73.5
Funding ($000)
15a Total budget for the year 36,285 9,180
16a Actual expenditure for the year 36,219 na
17a Including cost of accommodation (yes/no) yes yes

1996 – STATE ARCHIVES
AO NSW 30/06/96 PRO Victoria 31/12/96 Qld State Archives 30/6/96 PRO WA 30/6/96 AO Tasmania 30/6/96 SA State Records 30/6/96 NT Archives Service 30/6/96
Holdings
1a At start of year – Archives (metres) 42,516 28,233 24,211 9,279 na ns 3,228
1b At Start of year – Total (metres) 160,516 61,866 31,713 22,444 15,000 54,364 10,217
2a Accessions during year – Archives (metres) 2,101 4,694 475.8 329.9 na 1,237 16
2b Accessions during year – Total (metres) 22,787 5,208 612 388.65 700 3,758 16
3a Number of accessions – Archives na 32 84 286 na 169 6
3b Number of accessions – Total na 32 97 358 144 365 6
4a Volume of disposal – Archives (metres) 73 na 0 0 na ns 0
4b Volume of disposal – Total (metres) 6,599 12,483 55 111.75 na 965 0
5a At end of year – Archives (metres) 43,500 32,927 24,686.80 9,609 na ns 3,244
5b At end of year – Total (metres) 175,660 67,074 32,325 22,720.90 15,700 57,157 10,233
Arrangement & description
Percentage of holdings available in public finding-aids
6a At start of year 80% 88% 85.28% 93% 95% ns 95%
6b At end of year 95% 89% 86.08% 93% 95% ns 95%
7a Number of accessions processed during the year na 26 328 286 69 ns 6
Reference services
8a Visits to search room during year 16,595 29,799 9,158 8,662 10,450 3,802 608
9a Items made available in search room 107,985 49,615 27,326 19,961 28,745 17,674 5,129
10a Enquiries recorded (except records creators/owners) 7,984 na 10,251 8,665 1,900 14,209 98
11a Items loaned to creators/owners 91,382 7,991 4,505 7,003 1,802 16,452 2,562
Repository Buildings
12a Total storage area – start of year 18,586m2 na 5,698m2 2585m2 2,000m2 3720m2 1,000m2
12b Total storage area – end of year 19568m2 na 5,698m2 2585m2 2,000m2 3720m2 1,000m2
13a Shelving capacity – start of year (metres) 160,000 73,748 46,007 23,449.75 16,530 52,785 10,418
13b Shelving capacity – end of year (metres) 185,000 81,286 46,007 23,449.75 17,608 56515 10,418
Personnel
14a FTE positions filled – start of year 88.65 42 58.2 15.5 25 24.4 9
14b FTE positions filled – end of year 94.69 43 61 16.5 25 23 9
Funding ($000)
15a Total budget for the year 7,239 2,911 4,390 1,319 1,167 2,473 653
16a Actual expenditure for the year 7,014 2,903 4,310 1,353 1,141 2,450 641
17a Including cost of accommodation (yes/no) yes yes yes ns no yes no

1996 – LOCAL GOVERNMENT
Sydney City Council 30/06/96 Brisbane City Council 31/12/96 Ashfield Council 30/6/96
Holdings
1a At start of year – Archives (metres) 5,526 1,296.5 315
1b At Start of year – Total (metres) 8,125 12,000 340
2a Accessions during year – Archives (metres) 175 53.5 8
2b Accessions during year – Total (metres) 22,787 5,208 612
3a Number of accessions – Archives na 80 36
3b Number of accessions – Total 204 80 49
4a Volume of disposal – Archives (metres) 0 40 0
4b Volume of disposal – Total (metres) 141 3,000 10
5a At end of year – Archives (metres) 5,701 1,350 316
5b At end of year – Total (metres) 8,371 12,000 343
Arrangement & description
Percentage of holdings available in public finding-aids
6a At start of year 98% 80% 60%
6b At end of year 99% 85% 68%
7a Number of accessions processed during the year 204 338 49
Reference services
8a Visits to search room during year 283 386 62
9a Items made available in search room 5,065 856 181
10a Enquiries recorded (except records creators/owners) 817 705 123
11a Items loaned to creators/owners 8,179 80 65
Repository Buildings
12a Total storage area – start of year 1,400m2 1,925m2 98m2
12b Total storage area – end of year 1,400m2 2,100m2 98m2
13a Shelving capacity – start of year (metres) 8,300 10,200 485
13b Shelving capacity – end of year (metres) 8,608 12,000 485
Personnel
14a FTE positions filled – start of year 4 1 0.8
14b FTE positions filled – end of year 4 1 0.8
Funding ($000)
15a Total budget for the year 450 68 53
16a Actual expenditure for the year 450 68 50
17a Including cost of accommodation (yes/no) yes no no

1996 – COLLECTING INSTITUTIONS
Nat Library of Australia Aust War Memorial 31/12/96 MAAS Powerhouse 30/12/96 SLNSW Mitchell Lib 30/6/96 State Library of Victoria
30/6/96
Holdings
1a At start of year – Archives (metres) na 4,550 530 8927 na
1b At Start of year – Total (metres) 9,653 7,180 530 8927 4,400
2a Accessions during year – Archives (metres) na 25 10 145 ns
2b Accessions during year – Total (metres) 335 65 10 145 223
3a Number of accessions – Archives na 190 39 153 ns
3b Number of accessions – Total 358 190 39 153 207
4a Volume of disposal – Archives (metres) na na 0 0 ns
4b Volume of disposal – Total (metres) na na 0 0 ns
5a At end of year – Archives (metres) na 4575 540 9,072 ns
5b At end of year – Total (metres) 9,988 7,245 540 9,072 4,623
Arrangement & description
Percentage of holdings available in public finding-aids
6a At start of year 87% 79% 70% 90% 60%
6b At end of year 86% 81% 70% 90% 60%
7a Number of accessions processed during the year 223 70 36 203 51
Reference services
8a Visits to search room during year 3,125 9,380 61 ns 3,452
9a Items made available in search room 8,805 18,540 7,498 ns 4,915
10a Enquiries recorded (except records creators/owners) 2,381 na 74 6,522 3,094
11a Items loaned to creators/owners na na 346 147 15
Repository Buildings
12a Total storage area – start of year ns ns 79m2 ns ns
12b Total storage area – end of year ns ns 79m2 ns ns
13a Shelving capacity – start of year (metres) ns 8,100 537 10,000 4,500
13b Shelving capacity – end of year (metres) ns 8,100 537 10,500 4,650
Personnel
14a FTE positions filled – start of year 11 25 2 15 6
14b FTE positions filled – end of year 10.5 25 1.5 15 6
Funding ($000)
15a Total budget for the year 345 180 na ns 192
16a Actual expenditure for the year 329 150 83,603 ns ns
17a Including cost of accommodation (yes/no) no no no ns no

1996 – COLLECTING INSTITUTIONS (continued)
Nat Library of New Zealand 30/06/96 State Library of SA 30/6/96 JS Battye Library WA 31/12/96 John Oxley Library 31/12/96
Holdings
1a At start of year – Archives (metres) ns 3,803 1,250.1 1,623.66
1b At Start of year – Total (metres) 6,651 3,803 1,250.51 1,623.66
2a Accessions during year – Archives (metres) ns 134.5 30 ns
2b Accessions during year – Total (metres) 190 134.5 30 46.14
3a Number of accessions – Archives ns 1,564 ns ns
3b Number of accessions – Total 302 1,564 ns 194
4a Volume of disposal – Archives (metres) ns na ns ns
4b Volume of disposal – Total (metres) 0 na ns na
5a At end of year – Archives (metres) ns 3,937.5 12 1,669.8
5b At end of year – Total (metres) 6,841 3,937.5 1,280.51 1,669.8
Arrangement & description
Percentage of holdings available in public finding-aids
6a At start of year 90% 50% 50% 15.75%
6b At end of year 90% 50% 50% 16.8%
7a Number of accessions processed during the year 302 1,489 na 22
Reference services
8a Visits to search room during year 4,359 na na 17,724
9a Items made available in search room 13,611 na 3,600 3,777
10a Enquiries recorded (except records creators/owners) 5,868 na 3,500 na
11a Items loaned to creators/owners 15 na 10 10
Repository Buildings
12a Total storage area – start of year 850m2 850m2 na 335.8m2
12b Total storage area – end of year 850m2 850m2 na 335.8m2
13a Shelving capacity – start of year (metres) 7,000 5,355 na 1,670.8
13b Shelving capacity – end of year (metres) 7,000 5,355 na 1,670.8
Personnel
14a FTE positions filled – start of year 7.45 10.8 2 2
14b FTE positions filled – end of year 7.45 11.8 2 2
Funding ($000)
15a Total budget for the year ns na na na
16a Actual expenditure for the year ns na na na
17a Including cost of accommodation (yes/no) ns no ns na

1996 – COMMERCIAL & OTHERS
ANZ Banking Group Archives 31/12/96 Geelong HRC 31/12/96 Adelaide Catholic Archives 31/12/96 Royal Aust College Surgeons 31/5/96 CSL Limited 31/12/96
Holdings
1a At start of year – Archives (metres) ns 665 181 144 43
1b At Start of year – Total (metres) 1,286 755 181 190 910
2a Accessions during year – Archives (metres) ns 23 20 ns 6.21
2b Accessions during year – Total (metres) 30.35 25 20 19 23
3a Number of accessions – Archives ns 57 20 ns 12
3b Number of accessions – Total 88 64 24 16 32
4a Volume of disposal – Archives (metres) ns 2 na ns na
4b Volume of disposal – Total (metres) 30 4 na 16 na
5a At end of year – Archives (metres) ns 686 201 150 50
5b At end of year – Total (metres) 1,286 776 201 189 993
Arrangement & description
Percentage of holdings available in public finding-aids
6a At start of year 94% 100% 48% 80% 0
6b At end of year 954% 100% 48.4% 85% na
7a Number of accessions processed during the year 88 38 224 40 na
Reference services
8a Visits to search room during year 119 7,716 256 10 5
9a Items made available in search room na na 660 50 5
10a Enquiries recorded (except records creators/owners) 279 10,275 204 263 7
11a Items loaned to creators/owners 233 7 27 376 16
Repository Buildings
12a Total storage area – start of year 340m2 840m2 40m2 70m2 117.5m2
12b Total storage area – end of year 340m2 840m2 40m2 70m2 117.5m2
13a Shelving capacity – start of year (metres) 1,350 1,000 242 350 800
13b Shelving capacity – end of year (metres) 1,388 1,000 242 350 800
Personnel
14a FTE positions filled – start of year 3 2.5 1.4 1.3 1.5
14b FTE positions filled – end of year 3 2.5 1.4 1.6 1.5
Funding ($000)
15a Total budget for the year na 154 23 80 na
16a Actual expenditure for the year na 154 23 80 na
17a Including cost of accommodation (yes/no) ns yes no no na

1996 – COMMERCIAL & OTHERS (continued)
John Fairfax Holdings 30/6/96 Reserve Bank 31/12/96 Road & Traffic Authority NSW 31/12/96 Axiom Funds Management Corp 31/12/96 Australian Science Archives Project 31/12/96
Holdings
1a At start of year – Archives (metres) ns 390 ns na na
1b At Start of year – Total (metres) ns 2,253 3,236 na 3,067
2a Accessions during year – Archives (metres) ns 4 ns na na
2b Accessions during year – Total (metres) ns 175 1,126 na 5,863
3a Number of accessions – Archives ns 400 ns na na
3b Number of accessions – Total ns 17,500 105 na 1,439
4a Volume of disposal – Archives (metres) ns na ns na na
4b Volume of disposal – Total (metres) ns 125 750 na 1,880
5a At end of year – Archives (metres) 183.7 394 na na na
5b At end of year – Total (metres) ns 2,303 3,512 na 1,187
Arrangement & description
Percentage of holdings available in public finding-aids
6a At start of year ns ns 100% na 100%
6b At end of year ns ns 100% na 100%
7a Number of accessions processed during the year ns ns 189 na 1,439
Reference services
8a Visits to search room during year ns 38 5 na na
9a Items made available in search room ns 380 ns na na
10a Enquiries recorded (except records creators/owners) ns 98 62 na na
11a Items loaned to creators/owners ns 5,000 3,651 na na
Repository Buildings
12a Total storage area – start of year ns 270m2 ns na 500m2
12b Total storage area – end of year ns 270m2 ns na 500m2
13a Shelving capacity – start of year (metres) ns 2,500 3,236 100 3,500
13b Shelving capacity – end of year (metres) ns 2,500 3,236 100 3,500
Personnel
14a FTE positions filled – start of year 1 5 7 2 20
14b FTE positions filled – end of year 1 5 7 2 22
Funding ($000)
15a Total budget for the year na 278 577 na na
16a Actual expenditure for the year na 226 516 na 1,644
17a Including cost of accommodation (yes/no) no no yes yes some

1996 – UNIVERSITIES
Sydney University 31/12/96 Chas Sturt University 31/12/96 Monash University 31/12/96 University of Melbourne 31/12/96 La Trobe Bundoora 31/12/96 La Trobe Bendigo 31/12/96 James Cook University
Holdings
1a At start of year – Archives (metres) 1,382 2,527 1,458 11,358 40 132.8 251.5
1b At Start of year – Total (metres) 1,382 2,771 1,458 11,358 800 260.2 251.5
2a Accessions during year – Archives (metres) 47 124 114 53 na na 34.65
2b Accessions during year – Total (metres) 47 124 114 53 146 na 283.4
3a Number of accessions – Archives 46 50 46 98 na na 68
3b Number of accessions – Total 46 50 46 98 63 32 297
4a Volume of disposal – Archives (metres) 42 0 na 12 na 0 4.5
4b Volume of disposal – Total (metres) 42 140 na 12 0 0 37.99
5a At end of year – Archives (metres) 1,387 2,651 1,572 11,399 na 139.4 281.65
5b At end of year – Total (metres) 1,387 2,755 1,572 11.399 840 295.1 281.65
Arrangement & description
Percentage of holdings available in public finding-aids
6a At start of year 97% 61% 100% 99% 0% 90% 29%
6b At end of year 98% 74% 100% 99% 0% 90% 33%
7a Number of accessions processed during the year 46 140 46 143 86 15 51
Reference services
8a Visits to search room during year 428 1,814 183 2,465 10 35 8
9a Items made available in search room 2,128 1,135 764 na na 25 63
10a Enquiries recorded (except records creators/owners) 141 na 648 na 298 52 27
11a Items loaned to creators/owners 5 873 412 384 0 na 52
Repository Buildings
12a Total storage area – start of year 236m2 930m2 286m2 928m2 na 79m2 90m2
12b Total storage area – end of year 236m2 930m2 286m2 928m2 na 79m2 98m2
13a Shelving capacity – start of year (metres) 1,632 4,718 2,208 5,175 950 380 177
13b Shelving capacity – end of year (metres) 1,632 4,718 2,208 5,175 0 380 177
Personnel
14a FTE positions filled – start of year 2 3.45 2.8 6.3 1.5 3 1.5
14b FTE positions filled – end of year 2 3.45 2.8 7.4 1.5 1 1
Funding ($000)
15a Total budget for the year 164 180 134 375 227 0 420
16a Actual expenditure for the year 162 176 142 375 227 0 432
17a Including cost of accommodation (yes/no) no no no no no no no

1996 – UNIVERSITIES (continued)
University of Adelaide 31/12/96 Edith Cowan University 31/12/96 University of WA 31/12/96 University of NSW 31/12/96 University of New England 31/12/96 Macquarie University 31/12/96 Noel Butlin Centre ANU 31/12/96
Holdings
1a At start of year – Archives (metres) na 1,500 na 903 ns 479 12,361
1b At Start of year – Total (metres) 506 1,600 536 ns 1,826 563 12,361
2a Accessions during year – Archives (metres) na 200 na 23 ns 47 287
2b Accessions during year – Total (metres) 94 200 32 ns 56 47 287
3a Number of accessions – Archives na 500 na 141 ns 130 59
3b Number of accessions – Total 83 500 44 ns 235 130 59
4a Volume of disposal – Archives (metres) na 200 na 2 ns na 0
4b Volume of disposal – Total (metres) na 200 0 ns 10 6 0
5a At end of year – Archives (metres) na 1,500 na 924 ns 520 12,648
5b At end of year – Total (metres) 610 1,600 568 ns 1,828 604 12,648
Arrangement & description
Percentage of holdings available in public finding-aids
6a At start of year 90% 70% 60% na ns ns 99%
6b At end of year 95% 80% 60% 90% ns ns 99%
7a Number of accessions processed during the year 83 50 44 na 215 ns 59
Reference services
8a Visits to search room during year 30 30 50 202 492 ns 837
9a Items made available in search room na 9 340 na ns ns 4,753
10a Enquiries recorded (except records creators/owners) 94 100 222 83 231 ns 350
11a Items loaned to creators/owners na 500 180 250 90 ns 657
Repository Buildings
12a Total storage area – start of year 95m2 1,800m2 131m2 120m2 240m2 26m2 3,700m2
12b Total storage area – end of year 146m2 1,800m2 131m2 120m2 240m2 26m2 3,700m2
13a Shelving capacity – start of year (metres) 865 1,500 562 1,255 1,796 630 10,700
13b Shelving capacity – end of year (metres) 1,167 1,500 594 1,255 1,796 630 10,700
Personnel
14a FTE positions filled – start of year 0.6 1 1.3 3.8 3 1.2 6
14b FTE positions filled – end of year 0.6 1 1.6 3.8 3 1.2 6
Funding ($000)
15a Total budget for the year na na ?? ns ns 37 309
16a Actual expenditure for the year na na ?? 210 ns 40 309
17a Including cost of accommodation (yes/no) ns no no no no no no
Be Sociable, Share!