Memorandum of Understanding for Exchange/Secondment of [name]

Between	[CAARA Organisation Name] (“the host”) and [CAARA Organisation Name] (“the home”).

The host and the home agree to the following terms and conditions for the secondment of [name] (the participant) to (the host).

Purpose of Work placement

The participant will be seconded to (the host) to carry out the duties and responsibilities as described in the attached [duty statement/position description].

At the conclusion of the work placement the participant will return to the home, subject to negotiation based on any operational requirements.

Terms of Work placement

It is intended that the work placement timeframe cover the period [period], although it may be mutually agreed by all parties to vary the term of the work placement and change the end date.

The participant remains an employee of the home throughout the work placement period subject to the employment agreement with the home. Any variation to the participant’s terms of employment will be negotiated between the participant and the home, as required under the terms of their employment agreement.

Remuneration and associated costs

The home will remain responsible at all times for the payment of the participant’s salary, any allowance(s), and employer superannuation.

The host will be responsible for reimbursement of the home for the above salary, allowances and costs for the period [period]. The host will reimburse the home on receipt of appropriate invoices. Invoicing is to occur on a financial quarter basis, with the first invoice to cover the period [period], and the last invoice to cover the period [period].

The host will pay directly any travel costs associated with the work placement.

The contact person for payroll and other related matters for the home will be

Full Name Phone Address

The contact person for payroll and other related matters for the host will be

Full Name Phone Address

Leave entitlements and notification

During his/her period of secondment with the host, the participant will be eligible to utilise any accrued leave entitlements from the home, subject to the business needs of the host and approval from [supervisor, host Department]. The home will be responsible for administering any leave taken by the participant.

The participants’ leave entitlements will continue to accrue with the home.

Allegations of misconduct

The host will notify the home of any allegation of breach of misconduct or professional standards by the participant. The parties will cooperate in relation to the handling of any investigation.

Training and Development

The participant and [supervisor, host Department] will address any training needs in relation to the work placement position. The host agrees to pay for any approved training that the participant undertakes in relation to his/her work placement position.

Applying for positions

The home recognises that the participant is entitled to apply for advertised positions in either organisation or externally during the period of the work placement.

If the participant chooses to apply for any positions in the host during the period of work placement they would do so as a home employee.

The participant will inform both parties of their resignation in writing if they are a successful applicant for a position outside of the home or host organisation.

Codes of conduct, policies, procedures and practices

During the term of the work placement the participant will abide by the requirements set out in the Codes of Conduct, Shared Behaviours, Values, policies, procedures and practices of both the host and the home.

Confidentiality

The participant will not discuss or disclose any confidential information (including protected information), processes, materials, documents, or costs, related to any aspect of the business of the host or the home without the express agreement of the relevant organisation.

Security

During the term of the work placement the participant must abide by the requirements set out in the host’s security policies and procedures. Prior to commencing employment with the host, the participant may need to successfully undergo a security clearance process to obtain and / or maintain a security clearance if they do not already hold a current security clearance.

The host will be responsible for costs associated with any security clearances required.

Copyright and Intellectual Property

Unless otherwise agreed in writing, all work produced by the participant in the course of her work placement duties, and copyright in that work, shall belong to the host and will continue to do so after the termination of this MoU.

Dispute Resolution

In the event of a dispute, the parties will first try and resolve the dispute by negotiation. If negotiations fail, the parties will resolve the dispute by mediation.

Participant Responsibilities

The participant will be responsible for:

(a)	performing the duties described in the [duty statement/position description]; and

(b)	performing other duties directed from time to time by [supervisor, host Department], consistent with the laws of the host jurisdiction.

taking appropriate steps to ensure their own safety and to avoid harm to others, including bringing any health and safety issues in the work place to the host’s attention; and

keeping in touch with the home on a regular basis.

Host Responsibilities

The host will be responsible for:

the general induction of the participant into the organisation’s business and providing the participant with the resources they need to perform the tasks required;

agreeing with the participant clear performance expectations and processes for performance feedback to the participant and for recording and assessing their development;

arranging any security clearances required;

discussing any concerns or difficulties related to a work placement with the participant as soon as they arise;

providing and maintaining a safe working environment that meets the requirements of workplace health and safety policies and laws and

reimbursing agreed expenses promptly on receipt of quarterly invoices.

Home Responsibilities

The home will be responsible for:

Payment of the participant’s salary, associated entitlements (which may include accommodation costs) and workers’ compensation;

Keeping the participant briefed on work-related activities and events occurring at the home during their work placement (e.g. by extending invitations to meetings where appropriate, providing information on internal policies, business planning process and social events etc).

Signatories

I have read and understood the agreement and accept the terms and conditions as stated.

The Host:

[CAARA Organisation Name] Name Signature Date

The Home:

[CAARA Organisation Name] Name Signature Date

The Participant

The Participant Name Signature Date